District 18

Jose’ A. Lopez Jr.- Chairman

Saturday, August 25, 2001
Gulfcoast High School

9:00 AM – Sonority Inservice
10:00 AM – General Meeting

Present were:

Guests in Attendance

Dr. Dennis Hill – Edison Community College

Mr. Harry Hellings – SW Florida Jazz Society

1. Call to Order

The meeting was called to order by Chairman Jose’ Lopez at 10:00 AM.

2. Introduction of Membership

Each member and guest stood up and introduced themselves

3. Reading of Previous Minutes

MOTION: (Parales/Wansley) To dispense with the reading of the previous meeting minutes.

4. Treasury Report

End of the Year Statement: $11554.12

To FBA Assessment: $4852.00

To FSMA: $$6202.12

Balance on hand: $485.00

Mr. Lopez explained that the district has not yet received the money from the state.

2001-2002 Proposed Budget $35,300

Mr. Lopez indicated that this was a decrease from the 2000-2001 budget.

5. Communications / Distribution of Packets

Information packets were distributed to each member. Mr. Lopez went though the packet and discussed the contents.

6. Unfinished Business

1. Mr. Lopez encouraged the membership to read the FBA Bulletin regarding the new Classification system.
2. Chairman Lopez reviewed the proposal to eliminate sight-reading from State Festival. The proposal would replace sight-reading with a mini-clinic with one of the festival adjudicators.
3. Mr. Lopez clarified the criteria that a band must achieve in order to receive the Otto Krushaar Award.

5. Committee Reports

There were no committee reports.

6. New Business

1. Membership Dues and Enrollment Forms

Due September 15

Send to: MENC

1806 Robert Fulton Drive

Reston, Virginia 20191

Check payable to MENC

2. FSMA school dues payment to FSMA by September 15.
3. Classification Forms

Due to Chairman Jose’ Lopez on or before October 15

Principal and Director signatures required!

Senior High – Report grades 9, 10, 11, and 12 as appropriate

Middle School – Report grades 7& 8 ONLY

FINE - $50.00 for submitting this form late (payable to FBA)

$100.00 on the 8^th calendar day after deadline (payable to FBA)

4. All State Auditions

1. Allstate Auditions

September 15, 2001 Cypress Lake High School Center for the Arts

1. Mrs. Reaney reported regarding the proposal to have the auditions professionally recorded. The committee found that there was not a local recording company equipped to record the auditions.
2. The membership discussed the quotes that were provided to purchase sound equipment for the district.
3. MOTION: (Reaney/Dahlberg) To purchase professional instrumental microphones, cables, and stands for the district. The total cost will be evenly divided and that amount will be assessed to the participating 50 schools in District 18. MOTION PASSED
4. The assessment must be paid by each school in addition to the audition assessment of $10.00 per student. This assessment must be paid in order for the students to participate in auditions.
5. Bill Reaney volunteered to secure the other equipment necessary to record the auditions.

Please screen students carefully to insure that they are properly prepared for their audition.

Eligibility: 7^th and 8^th Grade Band – Grades 7&8

Senior High Bands – Grades 9&10 – Concert Band

Grades 11 & 12 – Symphonic Band

FINE - $50.00 for submitting this form late (payable to FBA)

$100.00 on the 8^th calendar day after deadline (payable to FBA)

1. All State Jazz Bands ( See Requirements)
2. Schedule for Auditions

Chairman Lopez will send out audition schedule ASAP.

Directors were reminded to inform students of their audition site and time.

Also remind students to arrive at least 30 minutes before their scheduled audition time.

3. Small Schools Honor Band & 7/8 Grade Honor Band

Nomination fee $15.00 per school

Nomination forms included in director packets

Completed forms should be sent to respective chairperson whose name is on the form.

4. Marching Band Festival

November 3, 2001

Entry forms due to Chairman Lopez by October 5, 2000

(No assessment due at this time)

FINE - $50.00 for submitting this form late (payable to FBA)

$100.00 on the 8^th calendar day after deadline (payable to FBA)

Several of the directors requested that each band performance be videotaped for later sale to director, parents, and students. Mr. Dahlberg and Mr. Figeac will investigate the options and try to accommodate this request.

SCHOOLS MUST HAVE CURRENT CLASSIFICATION FORM ON FILE TO PARTICIPATE IN THE MARCHING FESTIVAL.

5. District Meeting Dates, Sites, and Times.

The membership was given an information sheet with meeting dates for the 2001-2002 school year listed. Mr. Lopez suggested that members refer to this sheet throughout the year for important dates and events.

6. Other Festival Dates and Times

District Solo and Ensemble Festival February 22&23 Lehigh Senior High

District HS Concert Festival March 15&16 North Ft. Myers High

District MS Concert Festival March 21&22 Cypress Lake High

7. Adjudicators for Festivals

(See Director Packets)

8. Nominations for Adjudicator’s List

MOTION: B. Reaney/Dahlberg Recommend that Linda Reaney complete internship to be added to sight reading adjudication list.

9. Suggestions to the Music and Clinics Committee

There were no suggestions at this time.

10. Proposals to the Executive Board

There were no proposals at this time.

11. Correspondence

There was no correspondence received.

12. Good of the Association

A. The membership thanked Jerome Edwards for the meeting goodies.

1. The next district Meeting will take place on November 13 at Cypress Lake High School Center for the Arts.
2. Dr. Hill spoke about the possibility of hosting South State Festival at Barbara B. Mann. The membership decided that the logistics would prohibit hosting the festival this year but that they would like to look into the possibility of hosting in future years.
3. Mr. Hellings spoke to the group about the SW Florida Jazz Society and scholarship opportunities for students.
4. Mr. Evans spoke to the membership regarding Philharmonic events and activities.

5. Adjournment

MOTION: (Wansley/Pagan) to adjourn meeting. Motion passed. The meeting was adjourned at 12:25 PM.