Present were: Jeanne Reynolds, Lynda Roser, Vertis Lane, Doug Iscovitz, Danny Compher, Ann Tankson, Tom Silliman, Elaine McNamara, Duane Hendon, Roger Dearing, Rob Roadman, Cindy Lippert, Betsy Kaplan, Reggie Nicholson, James Perry, Bruce Belrose (staff) and Sherri Foschini (staff)
1:00 p.m., Monday, March 18th, 2002
President Jeanne Reynolds welcomed the board and asked James Perry, FSMA Executive Director, to certify that a quorum was present. Quorum was present and certified.
The board was directed to the Policies for Governance for clarification and to bring attention to some points: on page 1, under Global Commitment and Governing Style, President Reynolds made particular of items -
a) Outward vision rather than internal preoccupation;
d) Clear distinction of board and executive director roles and
g) Reactivity rather than reactivity.
She asked that these things be kept in mind as the meeting progressed and topics arose.
Moving forward with business, the minutes of the October 1-2, 2001 Board Meeting were approved as read with the noted exceptions of typographical errors on page 2/3 where "work" was inserted instead of "word". |
The President's Report was presented by Jeanne Reynolds.
Committee Reports
The Finance Committee report was reviewed verbally by Vertis Lane using the Finance Report in the meeting notebooks. Questions were accepted and answered. The Finance Committee for the 2002-2003 year will be: Jeanne Reynolds, Chair, Merry Ortega, Duane Hendon, Doug Iscovitz and Tom Silliman (as of July 1st).
Committee Motion: to accept the Finance Report.
Adopted.
The Policy Committee: President Reynolds reviewed items addressed at the last FSMA Board Meeting in terms of "cleaning up" language. James Perry expressed concern over the two-year term limit as people leave the board and no history is retained. He invited the Board to think about whether the two consecutive term limit should be kept.
The Policy Committee for 2002-2003 will be: Lynda Roser, Chair, Elaine McNamara, Milton Threadcraft.
The Legislative Committee: President Reynolds deferred to Executive Director James Perry for an update on Legislative Activities. The specific issue this year was the Marching Band/PE credit which Mr. Perry reviewed.
Mr. Perry recapped an Advocacy meeting that took place in Polk County headed by Phil Wharton. He noted that Broward County would be having a similar meeting on April 16th. All district chairs of all organizations are encouraged to do the same in their counties with support information to be supplied by FSMA, if necessary. He spoke of the importance of allying with other education associations such as the Supervisors, FASA, School Board Association and whomever we can.
The Legislative Committee for 2002-2003 will be: Cindy Lippert, chair, Danny Compher, Rob Roadman, Roger Dearing, Ann Tankson.
The Nominating Committee: President Reynolds turned to Pres-Elect, Lynda Roser for report. The committee nominated Dr. Roger Dearing for President-Elect.
The Nominating Committee for 2002-2003 will be: Roger Dearing, chair, Glenda Jones, Doug Iscovitz. (After July 1st.)
Committee Motion: To adopt Roger Dearing's nomination for President-Elect.
Adopted.
The Executive Director's Report was given by James Perry. He directed the Board the Rules and Regulations (tab 12 in notebooks provided) to indicate items that will be changed:
Under item 2.2, there are two additions in regard to school dues.
3.7 was stricken (redundant - restated in 3.8).
3.10, the last sentence has been stricken
3.11 has been stricken entirely.
Duane Hendon asked about the vagueness of the last sentence in item 2.5. Mr. Perry indicated that all language in the Rules and Regulations comes from the FHSAA and was most probably left vague intentionally. Mr. Hendon asked that last sentence of 2.5 to be stricken.
Motion by Vertis Lane/Lynda Roser: Have a special committee work with James Perry on language for this item (2.5).
Approved.
Special Committee will be Duane Hendon, Elaine McNamara, Tom Silliman.
A Leadership Workshop will be offered for the FBA, FOA, FVA for the second time. It will be the first weekend in June, as published in the Florida Music Director the past couple of months.
Executive Director Monitoring Reports were mailed to Board members for review in the pre-meeting package. (Tab 7 in meeting notebooks) Mr. Perry asked that Monitoring Reports be reviewed and any questions/comments be directed to a member of the Executive Committee.
Mr. Perry then directed the Board to the FSMA membership list (behind tab 14 in notebooks). He pointed out that both active and inactive members were on the list. Growth over three years has been from 864 in 1999-2000 to 955 schools in 2002-03. Approximately 98% of schools large enough to have a music program, are members.
2:35 p.m. - 2:55 p.m. Break
Open Discussion portion of meeting
Motion by Lynda Roser/Milton Threadcraft: To suspend Roberts Rules of Order
Approved.
Items brought forth from the Fall Board Meeting for further discussion and new items for discussion were:
- Assessment Committee
- Services: Elementary? Secondary?
- Fair Share issues
- Consequences: non-certified judges
- Governance: sense of the board resolution
Meeting recessed at 4:30 p.m. until Tuesday at 9:00am.
9:05 a.m., Tuesday, March 19th, 2002
Present were: Jeanne Reynolds, Lynda Roser, Vertis Lane, Doug Iscovitz, Danny Compher, Ann Tankson, Tom Silliman, Elaine McNamara, Duane Hendon, Reggie Nicholson, Milton Threadcraft, Cindy Lippert, Betsy Kaplan, Rob Roadman, Roger Dearing, James Perry, Bruce Belrose and Sherri Foschini
President Reynolds welcomed everyone and announced that the first festival for FOA District 9 would take place this afternoon. She directed much of the credit for that to FSMA. She then introduced Jane Lucas and an string octet from Seminole High School (Pinellas County), who is part of a group that will be participating in the afternoon assessment, to perform for the Board.
Open discussion continued through the morning, until President Reynolds asked for a motion to re-instate Roberts Rules of Order.
Motion by Elaine McNamara/Danny Compher: To re-instate Roberts Rules of Order.
Approved.
Review:
FOA was congratulated on their considerable positive changes in procedure and operating and strides to improve. Kathy Cook's leadership and Reggie Nicholson's support were credited.
FVA is the first of the component associations to undergo audit by James Moore & Co. (tab 9 in notebooks). Auditis financed by FSMA and conducted by auditing one component each year.
Pres. Reynolds turned to Danny Compher for review of report (on file). Overall, good audit and areas that needed improvement have all been addressed. No board questions. Mr. Perry shared that FVA has made great progress and is working hard to comply.
10:20 a.m. - 10:45 a.m. Break/check out time
James Perry addressed terms of officers, limitations and extensions. For Jeanne Reynolds, term should read 2006; for Lynda Roser, 2007 and for Vertis Lane, 2005.
The Executive Committee will meet immediately after the conclusion of this meeting. President Reynolds reminded board to share any input on the monitoring reports before then.
New Business:
FVA re-districting: President Reynolds deferred to Danny Compher. Highlands County, FVA District 13, has requested to revert back to their old district, 12 (with Polk County). Mr. Perry agreed to make that change or revert back to old district.
Raising Dues: Dues will need to be raised soon with consideration to increased cost of expenses. June Hinckley suggested a small "cost of living" increase annually or every two years as opposed to a larger increase every few years.
Motion by Rob Roadman/Betsy Kaplan: To move FSMA dues increase issue to the Finance Committee for further discussion.
Approved.
The Fall Board Meeting dates were announced: November 4-5, 2002 at the Don CeSar Hotel in St. Petersburg. The board was asked to put these dates on their calendars.
President Reynolds asked for any comments or Good of the Order items.
President Jeanne Reynolds thanked everyone for the presence and participation at this meeting and for their time and commitment. She revisited the committees formed during this meeting.
Literacy Committee: Jeanne Reynolds, chair; Lynda Roser, Merry Ortega, Dr. Milton Threadcraft, Vertis Lane and June Hinckley.
Component Facilitation Committee: Duane Hendon, Elaine McNamara, Reggie Nicholson, Rob Roadman, Danny Compher, Tom Silliman, Kathy Cook and Karen Bradley.
Motion by Vertis Lane/Betsy Kaplan: To adjourn.
Approved.
Meeting adjourned at 11:18 a.m.
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