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October 1 – 2, 2001 9:10am start time
President Jeanne Reynolds welcomed the Board and asked the Executive Director James Perry if a quorum was present. Mr. Perry certified a quorum was present.
Members in attendance:
Jeanne Reynolds, Lynda Roser, Duane Hendon, Cindy Lippert, Roger Dearing, Milton Threadcraft, Carolyn Minear, Ann Tankson, Elaine McNamara, Reginald Nicholson, June Hinckley, Doug Iscovitz, David Mulder, Glenda Jones, Thomas Silliman, Betsy Kaplan, Daniel Compher, Wyman Harvard, Merry Ortega, Vertis Lane, James Perry, Bruce Belrose (staff) and Sherri Foschini (staff).
President Jeanne Reynolds began by reading Carolyn Minear’s FMEA President’s Message that appeared in the October issue of the Florida Music Director.
President Jeanne Reynolds then asked everyone to introduce themselves.
She then presented a plaque to Vertis Lane, the FSMA Immediate Past President and thanked her for her invaluable service to FSMA (2 year Presidency). |
President Jeanne Reynolds proceeded with the meeting at hand.
She asked for approval of the March 2001 minutes (Board of Directors meeting).
Motion: to approve March 2001 minutes as written by Roger Dearing
Seconded: Betsy Kaplan
Approved.
Mrs. Reynolds presented the President’s report and reviewed a few points from the New Members Orientation from the previous evening. She mentioned the following points:
FSMA Mission
FSMA Ends Statement
Awareness/Value of Arts Education
Recognizing the value of Florida music programs
Models & Tools (Document created)
Music experiences for Member schools (FBA, FOA, FVA events)
Executive limitations
Board/Executive Director linkage
President Reynolds informed the Board Members that she, James Perry and Carolyn Minear (FMEA President) attended an American Society Association Executives Seminar for Chief Elected Officers and Chief Executive Officers in June 2001. She was delighted to inform the Board that the organization and arrangement of meetings was in line with ASAE and was a credit to the founding members.
President Reynolds asked Vertis Lane to serve as her Parliamentarian.
President Reynolds introduced Mark Payne from James Moore & Co. Mr. Payne commended James Perry and Bruce Belrose for closing out the association business early. He thoroughly covered the Financial Statement (an enclosed item in the Board notebooks) and answered all questions.
Motion: to accept the audit report as submitted by Vertis Lane
Seconded: by Merry Ortega
Approved.
Committee Reports:
Vertis Lane reported for the Finance Committee
Collection of revenues: we are receiving from essentially every public school
Bruce Belrose reported that we currently carry 99% of public M/S and H/S in the state. The ones who are not members with have no music program and/or director.
Mrs. Lane pointed out that our new focus should be on private schools and home schools.
FSMA Sponsored Clinic - $15,000 set aside for this function. Last Leadership Workshop was two years ago and was well received. The next will be co-sponsored with FMEA and will include the FEMEA.
Vertis Lane reviewed the 3-year Budget projection with the Board.
President Reynolds asked that board review the correspondence between FSMA and FOA, specifically FOA President Kathy Cook. This information had not been sent in pre-packet material for review prior to the meeting.
10:30am – 10:55am, Break
Policy Committee – Susan Arkin was not present; in her absence, President Reynolds asked Vertis Land to present the report. There is very little change – only some fine-tuning at this point for clarification.
1) Terminology change from Evaluations or “Festivals” to “Music Performance Assessments events” (NOT testing).
2) Language change – to drop “yet” from the Vision Statement to make two more precise statements and eliminate wordiness.
Reggie Nicholson expressed concern over the name change of the (former) festivals.
On behalf of the Policy Committee, Vertis Lane made for a motion for accept the name change from Evaluation Festival to Music Performance Assessment events in the Policies for Governance.
Tom Silliman dissented.
Motion carries.
Policy Committee motion to remove the work “yet” from the Vision Statement.
All in favor; No objections.
Approved.
Models and Tools Revision Committee:
Need for establishing an Advisory Committee to represent the component associations.
The current Models & Tools for Building a Quality Music Program will be published on the website as it stands.
Department of Education, June Hinckley reporting:
Reviewed the Housewright Declaration (paraphrased version included in notebooks)
Narrowed down, the future of music education (as defined by MENC) will center around the following four points:
1) implementation of standards in assessment
2) teacher recruitment, retention and revitalization
3) music for ALL
4) building partnerships
11:40am – 1:14pm, Break for lunch
President Jeanne Reynolds asked James Perry for the Executive Director’s report. (All executive director report info provided on slides and copies included in each board members’ notebook.)
Mr. Perry explained the State Music Performance Assessment Report (each Board member received a bound copy of the report).
FSMA partnered with FMEA to sponsor the Kaleidoscope Conference in September (for Fine Arts supervisors who do not have a Fine Arts background). It was successful and there is discussion on the possibility of doing it again in the future.
There will be a FSMA/FMEA Leadership Workshop in June 2002 (Second of its kind.) This workshop will include FBA, FOA, FVA and for the first time, FEMEA. Will be identifying young leaders and those who might be in leadership positions in the near future and inviting them.
Mr. Perry explained that quite a lot of time and money has gone into the building the infrastructure that is the FSMA database. It includes DOE school contact information, personnel and adjudicator information (as reported) as well as Music Performance Assessment data as reported by the component chairs and student participation for each event.
Bruce Belrose briefly demonstrated the FSMA database and it’s capability.
Legislative Goals include:
1) protect Fine Arts credit for High School graduation
2) protect the academic electives for college admission
(Suggestion was made by Roger Dearing to substitute “maintain” or “enhance” for the work “protect” in the above statements.)
The Executive Director’s Monitoring Report was reviewed.
Rules and Regulations: Reviewed new language for 2002-03 regarding the annual certified audits of the component associations. In the years when a certified audit is not conducted, FSMA shall review the records of the component associations and report findings to the Executive Board as well as to the component associations’ Board of Directors.
Mr. Perry reviewed the FSMA Office Staff and each person’s responsibilities.
President Jeanne Reynolds asked the Board Members to review the Executive Directors Monitoring Report and report to the Executive Committee.
Old Business:
Second reading of motions:
Amend Bylaws, Article III, IC - motion carries
Amend Bylaws, Article VI, 3 - motion carries
Fair Share Issue:
Reference is made to notes taken from a Discussion Group on June 6, ‘01 (tab 6 in notebook).
These points invoked much discussion, particularly involving the dictation of trip in district. President Reynolds asked that discussion be held until the specified “open forum” to ensure that the agenda was followed. She advised that any thoughts or suggestions be made to the Models and Tools Revision Committee.
Financial Reviews (audits) for component associations:
FVA is currently working on their audit by James Moore & Co. (all materials submitted) and those reports will be shared with the board when complete. FVA has improved considerably – only one district had to be asked for more information. FVA had an exemplary year.
Mr. Perry referred to the correspondence between FSMA and FOA in regard to their district financial records. They had some difficulties but we are very pleased with the effort being made to correct their financial record keeping. Mr. Perry commended the FOA for doing several things simultaneously: now have district (not only state) performance assessments in place where there were none two years ago (which means there are district chairs, reporting and financial record keeping taking place that previously has not occurred). Mr. Perry noted that it was under the FOA Presidency of Tom Silliman that the district music performance assessments were implemented.
President Reynolds asked for a motion to suspend Roberts Rules of Order for the open forum and discussion topics.
Motion: to suspend Roberts Rules of Order by Vertis Lane
Seconded: by Milton Threadcraft
Approved.
Discussions:
Advisory Committee – the website is the preferred way to disseminate information as opposed to another committee. Discussion was that information from board meetings is not getting back to the districts and members of the association(s).
Summer Teacher Training – teachers must be certified each year. Components have done work in this area and universities offer some courses.
June Hinckley mentioned that professional development is required as opposed to the temporary inspiration of an in-service.
There was conversation on a ‘mentoring program’ to help retain educators.
Summer Institute Pilot Program – after much discussion, the board realized the need to appoint a committee. Current appointees are: June Hinckley, Milton Threadcraft, Glenda Jones, Carolyn Minear, Shawn Barat (FBA appointee), JoLinda Crump (FVA appointee) and an FOA representative (tba).
3:06pm – 3:25pm, Break
President Reynolds reviewed issues (areas) for discussion in workgroups. She stated that to be more effective and time sensitive, workgroups that report back observations would be assigned.
Discussion topics:
1) Assessment (SSS)
K-12 seamless music curriculum
2) Additional services to FSMA members
Elementary music – services?
Fair share
3) PR - informing principals, supts, component associations
Budget and finance for school districts (now)
The Florida Music Foundation was discussed and Merry Ortega asked for recommendations for people who would be willing to serve on the ‘founding’ Foundation board.
4:00pm, Recess until 900am Tuesday, Oct. 2nd
9:04am, Resume FSMA Board Meeting – October 2, 2001
Present: Elaine McNamara, Ann Tankson, Milton Threadcraft, Roger Dearing, Cindy Lippert, Duane Hendon, Lynda Roser, James Perry, Jeanne Reynolds, Vertis Lane, Merry Ortega, Wyman Harvard, Danny Compher, Betsy Kaplan, Tom Silliman, Glenda Jones, David Mulder, Doug Iscovitz, Bruce Belrose, Sherri Foschini; Susan Arkin
Discussion workgroups separated for
FSMA Services:
Roger Dearing, Lynda Roser, Elaine McNamara, David Mulder, Carolyn Minear, Cindy Lippert
Assessment:
Ann Tankson, Vertis Lane, Wyman Harvard, Glenda Jones, Duane Hendon, Reggie Nicholson
PR/Communication:
Merry Ortega, Danny Compher, Betsy Kaplan, Doug Iscovitz, Tom Silliman, Milton Threadcraft, Susan Arkin
9:15am – 9:50am – Breakout for workgroup discussions
Reports from workgroups:
PR/Communication as reported by Merry Ortega:
Increased communication with component associations
Elements other than financial
Principals (superintendents) corner in magazine
Articles in other publications by administrators
Fact sheet for principals – short with bullets
Principal workshop at FMEA Conference to encompass:
Best practices
Models and Tools (ways to help define quality music programs)
Take advantage of opportunity to focus on music as patriotic and unifying
Support groups into schools to see quality music programs; assist teachers in achieving
Equal access, equal funding; how can this be achieved?
Information to general public
Assessment as reported by Vertis Lane:
Regarding the Sunshine State Standards:
Expand strands – shift in how music is taught in secondary schools
Attention to all strands – currently piecemealed in schools
Tracks of interest:
More general, less performance oriented
Performance program
Portfolio review; possibly a class portfolio
Assessment standards being met (understanding of) by the end of middle school (8th grade) with higher expectations in high school
Services as reported by Lynda Roser (for Roger Dearing):
Elementary – place Models and Tools on the web site – mail out to each elementary school to promote web site and indicate areas of interest to teachers/principals
Identify music curriculum in Sunshine State Standards
Design a ‘best practices’ for articulation among grade levels
Survey elementary teachers and principals for (equipment) needs
Get all stakeholders involved (President, Governors, Superintendents, etc)
More direct contact time in arts for all elementary students
Superintendents association adopt standards for Fine Arts?
Students able to express talents through medium of choice
Lynda Roser will write an article for the November issue of the FMD – FSMA Newsletter.
Motion: to re-instate Roberts Rules of Order by Roger Dearing
Seconded: by Lynda Roser
Approved.
Next FSMA Board Meeting will be held March 18 – 19, 2002, in Tampa.
Meeting will begin at 1:00pm on the 18th and conclude by 3:00pm on the 19th.
Any committees meeting will meet on the morning of the 18th.
Motion: to adjourn by Milton Threadcraft.
Seconded: by Cindy Lippert.
Meeting adjourned at 11:00am |
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| Goals, Vision, and Mission Statement |
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| Contact information for you Board of Directors |
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| Rules and regulations governing interscholastic music activities (PDF) |
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| Florida Music Districts for FBA, FOA, and FVA |
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| List of member schools by county |
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| for music eligibility |
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| Statewide Music Performance Assessment Reports |
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