President Lane asked Mr. Perry to give an overview of the financial reports and draft budget in the absence of Mr. Belrose.   Mr. Perry reviewed the reports and answered questions from the board.

Motion: Fultz/Wharton:  Interest earned from the summer monies be referred to the finance committee to use for the leadership conference.  Approved.

 Jeanne Reynolds gave the Policy Committee report (on file).

 Committee Motion:  Changes in the Policies for Governance “use of italics, pages 4 and 5; items that indicated he or he/she was changed to “the Executive Director”; Financial Condition and Activities, #8, “shall not” was removed; Asset Protection, #5, changed $3000 to “$5,000”.  Approved.

 The Policy Committee presented two motions amending the Bylaws – each was heard on first reading.

 Committee Motion:  To amend the By-laws, Article III, 1C, adopt new language, “The Board may choose to retain a member of the Board whose administrative position or geographic location has changed as a member-at-large to complete a term of office”.  Approved.

Committee Motion:  To amend the By-laws, Article VI, 3 “A member’s term on the Board will be extended to include time served as an officer”.   Approved. 

 Phil Wharton gave the Finance Committee report (on file).  Mr. Wharton presented the report and indicated all questions had been satisfactorily answered on their review with staff.

 Jeanne Reynolds presented the Legislative Committee report (on file).  There was also discussion about the Education Reorganization Task Force.

 President Lane asked Mr. Perry to discuss action items regarding approval for the startup dollars for Florida Music Foundation.  Mr. Perry reviewed the proposal from the Foundation Committee (a joint committee of FSMA and FMEA board members).  He noted that FMEA had approved the motion at their January 2001 meeting. 

 Committee Motion:  FSMA and FMEA shall undertake to establish the Florida Music Foundation and shall jointly contribute equal amounts up to $30,000 each as “seed” money.  Until the first meeting of the Foundation Board, the FSMA and FMEA Executive Committees shall oversee financial expenditures and the releasing of funds from the respective associations.  Approved.

 Discussion was held on Academic Performance Contracts, Amendments to Rules and Regulations, Festival Reports, and Adjudication and Adjudication Certification.  Mr. Perry indicated to the board that the Academic Performance Contract was approved by the legislature last year.  FSMA received one contract in the fall semester and 27 in the spring semester.  Mr. Belrose discussed the letter and contract that was presented to the board (on file). 

 Each board member was given a sample festival report of the 2000-2001 year, which was discussed by Mr. Belrose.  By August 1^st the 2000-2001 festival report will be mailed out to all superintendents, principals, and board members.  Mr. Perry and Mr. Belrose discussed the invoice processing for the county participation and individual invoices for public and private schools (on file).  Mr. Belrose also discussed information regarding schools that are non-members and are participating in festivals (on file).

 Meeting recessed at 9:00 PM

Friday, March 30, 2001

 Board Members in attendance:

Vertis Lane, Jeanne Reynolds, Susan Arkin, Gary Miller, David Fultz, J. Wyman Harvard, Glenda Jones, Betsy Kaplan, Victor Lopez, David Mulder, Lynda Roser, Tom Silliman, Jr. Phil Wharton, Duane Hendon, June Hinckley, Annie Ray, James Perry, Bruce Belrose

 The meeting was called to order at 9:00 AM by President Vertis Lane.

 President Lane welcomed everyone and acknowledged a quorum was present.

 Jeanne Reynolds reported for the Nomination Committee.

Committee Motion :  Lynda Roser recommended as President-Elect for 2002-2003. Approved.

 President Lane asked Mr. Perry to review the amendments to Rules and Regulations, which was given to each board member (on file).  Mr. Perry discussed items 2.2c, and 3.3.   After discussion, no changes will be made in 2.2c.    Changes that will be made are in 3.3, changed dates: June 30^th to “June 1” and September 1^st to “June 15”.

 President Lane asked Mr. Perry to discuss Adjudication and Adjudication Certification.  Mr. Perry asked the Executive Directors to discuss this item and festivals.  

 Reports were given by Duane Hendon, FBA on Festivals (report on file) and Adjudicator Certification Training; Gary Miller, FVA on Festivals (report on file) and adjudicator certification; Tom Silliman, FOA, gave a verbal report on Festivals.

 Glenda Jones made a suggestion to create a video about festival rules.  President Lane stated the idea should be considered as an alternative to the Models and Tools publication for meeting the ends policy.  President Lane read Policies for Governance, page 8, Ends of FSMA, #3, “Models for and tools to recognize best practices in excellent music programs”.  President Lane suggested that a special committee should be formed to address “Models and Tools” for the upcoming year.  President Lane appointed Glenda Jones, June Hinckley, and Jeanne Reynolds.   Components Presidents (FBA, FOA, FVA) will be included on this committee when the committee has compiled all information.

 (Break 10:43-10:59)

 President Lane called for New Business.

 Mr. Perry indicated that he would like to provide audits to each component association (FBA, FOA, FVA).  The audit would be provided once every three years, and would rotate between the associations.

 Motion: Fultz/Kaplan:  FSMA audit the state components, FBA, FOA, FVA, on a 3-year cycle.    Approved. 

 June Hinckley presented data on Fine Arts Participation (on file).  Ms. Hinckley suggested that a committee should be established to compile information and be proactive to monitor the Transition Task Force.  Mr. Perry emphasized the concerns about protecting Fine Arts courses. Glenda Jones indicated that this committee should meet this summer before preparation of conference.  President Lane suggested that a sub-committee should be under the Legislative Committee to take this task.  President Lane appointed Mr. Perry to be the chairperson.  Lynda Roser, Betsy Kaplan, and David Mulder are appointees for this committee.   June Hinckley will provide information as needed.  President Lane indicated to the committee that clarification of purpose is to be presented at the October’s meeting.

 Mr. Perry discussed the “Fair Share” Practice among many music programs.  Mr. Perry indicated that some directors have a fair share program that consists of $1,000 or more and emphasized that some of the school districts and county supervisors are having significant problems with this issue.  Mr. Perry asked the board to consider solutions to this problem.  President Lane proposed a task group be established consisting of a representative from each component organization, FMEA, FSMA, FBA, FOA, FVA, music supervisors, and private school members.  This group will be brainstorming, collecting data to focus on position paper (i.e. fundraising needs, what a student is expected to contribute, etc.).  A sample of the budget should be included in the next edition of the Models and Tools publication.

 Discussion about future meeting dates took place.

 The next meeting will be October 1-2, 2001 in Orlando, Florida at the Hyatt Hotel, Airport.  The members of the board asked to postpone scheduling the spring board meeting until next school-year calendars for FCAT and spring break are established.

 President Lane expressed her gratitude for serving as president for the FSMA.

 Motion:  Kaplan/Lopez – to adjourn.  Approved.