President Lane provided an orientation as required by the Constitution and Bylaws, reviewing the Policies for Governance and the history of the FSMA. 

President Lane asked Mr. Perry to review the Financial Statements and Audit provided by James Moore Accountants. Mr. Perry reviewed the statements and answered questions from the Board. 

Elaine McNamara gave the Policy Committee report (on file). 

Committee motion: Recommend the board direct the Exec. Director to fill the vacancy from the South Region that exists. Approved. 

Motion: Jensen, Ortega: Send four issues (use of italics, shall nots, Pg. 6 #5, and the president succession) to the Policy Committee to be reported back to the Board in March. Approved. 

(break: 10:45 – 11:07) 

Mr. Perry reported for the Legislative Committee (report on file). Discussion took place about issues that should be considered for action in the upcoming session. 

Motion: Wharton/Jensen: The following four items be referred and reported back to the March Board meeting: 1. No pass, no play; 2. Bonuses to teachers; 3. Development of a legislative platform; 4. PE Credit. Approved. 

President Lane introduced Susan May, accountant from James Moore and Co. to review the audit of the FSMA for 1999-2000. Ms. May stated the Executive Director did a commendable job in helping the auditor accomplish the audit task in a timely fashion. The Board commended the Executive Director for the good job. The auditors report is on file. 

Past-President Merry Ortega presented the Finance Committee report verbally. The committee has reviewed the financial statements. Discussion was held about distribution of any reserves back to the component organizations and since FSMA reserves have not reached $100,000 according to policy, the reserve has not been sufficiently built. 

(break Noon – 1:30 PM) 

Mr. Perry reviewed the Financial Report in detail, showing projected budget for 2000-2001 and the cash flow charts. He also explained the method of accounting that will allocate expenses between FSMA and FMEA appropriately. 

President Lane asked Mr. Perry for the Executive Director’s report. Mr. Perry reviewed FSMA membership figures (up by 22 schools over the previous year). Financial reviews of the component music associations were discussed. Mr. Perry asked Bruce Belrose to review the progress on the FSMA database in the office.

Discussion was held about enrollment procedures and late fines. President Lane noted the Treatment of Consumers in the Policies for Governance and asked board members to direct input accordingly. 

Motion: Wharton/Jensen: Late fees from dues collection be set aside for a constructive and visible purpose – refer to the Finance Committee for consideration and report back to March meeting. Approved. 

President Lane called for any Unfinished Business. Mr. Perry recalled the discussion about a Foundation and reviewed the history of that venture. 

Motion: Ortega/Mulder – The Board charges the Foundation Committee to establish the Bylaws, Constitution, Policies and structure for a Foundation. Approved. 

Motion: Mulder/Fultz – To empower the Executive Committee to review and accept the recommendations of the special committee. Approved. 

President Lane moved to New Business and presented an email from Ralph Gilchrest notifying the Board of his resignation. Ms. Lane noted the vacancy created for President-Elect with that resignation. 

Motion: Roser/Wharton – that the Board shall appoint Jeanne Reynolds to the vacant position of President-Elect. Approved. 

Calendar discussion took place about future meeting dates. 

Motion: Jensen/Wharton – to have the March meeting on March 29 (7 PM) and adjourn after noon on March 30, site to be in central Florida. Approved. 

Motion: Ortega/Wharton – to have the Fall 2001 meeting Oct 1 (9 AM) until Oct. 2 (noon). Approved. 

Motion: Wharton/Ortega – to adjourn. Approved.