President Lane reviewed the standing documents of the Association: the Constitution, Bylaws, and Policies for Governance

President Lane recognized Mr. Perry to present the audit by James Moore and Co., CPA.

Motion: Mrs. Arkin/Mr. Gilchrest - The audit is accepted by the Board. (Audit on file)

Mr. Perry presented the Financial statements, proposed budget, together with budget narratives. The Rules and Regulations with changes and Financial Responsibility Form were also reviewed by Mr. Perry for the Board.

President Lane called for the reports of the Standing Committees. Mrs. Roser reported the activity of the Nominating Committee which resulted in the nomination of Mr. Upthegrove for President-Elect, and his subsequent election to that position.

Mrs. Ortega reported for the Executive Committee about the joint meeting of July 19 with the FMEA Executive Committee and referred to the joint resolution which would be presented under "New Business."

President Lane called for the reports of Special Committees. Mr. Hendon reported on the activities of the Models and Tools Committee and referenced the document which was included in the notebook for the information of the members of the Board.

President Lane asked for Unfinished Business of the Association. Mr. Perry addressed the question of insurance to be provided by the FSMA for student accident coverage as a secondary insurer. Questions included what rising costs might occur with any claims, and provisions for home school associations and non-public schools to provide primary coverage, as public school districts are required to do.

Motion: Mr. Jensen/Mr. Fultz - Insurance coverage should be provided as shown in Option I, ($250,000 per occurrence) and put into place for this school year.

Amendment: Issues (questions) raised are delegated to the Executive Committee to be addressed prior to any purchase of insurance.

President Lane moved on to the Monitoring Reports concerning Executive Director Limitation, as specified in the Policies for Governance and directed attention to the reports which were mailed to the Board members.

Motion: Mrs. Arkin/Mrs. Jones - The Board accepts each of the Monitoring Reports as listed in our policies and the written reports which address them.

President Lane called for New Business for the Association. Proposed Language for the Policies for Governance was presented.

Motion: Mrs. Arkin/Mrs. Roser - To remove statement "available to the Executive Director as a resource" from each of the proposed items, concerning the Policies for Governance.

Motion: Mrs. Arkin/Mr. Jensen - To remove wording as indicated, and replace with "and review of policies for Goverance to be brought to the Board."

Motion: Mrs. Ortega/Mrs. Kaplan - insert "to provide orientation of new board members, prior to the Sept. meeting."

Motion: Mr. Gilchrest/Mrs. Roser - To accept the amended language of the Proposals for the Policies of Governance and accept the five standing committees as proposed.

Proposed Language for Policies for Governance

Board Committee Structure

A committee is a board committee only if its existence and charge come from the board, regardless whether board members sit on the committee. The only board committee are those which are set forth in this policy. Unless otherwise stated, a committee ceases to exist as soon as its task is complete.

Standing Committees

Executive Committee
The Executive Committee will consist of the President, President-Elect, and Immediate Past-President. Charge (a) to provide any direct inspection monitoring of the Executive Director as the board may require; (b) to provide the orientation of new board members, prior to the Sept. meeting.
Policies and Procedures Committee
Charge: to continue development of the Board's Policies for Governance. The Policies and Procedures Committee shall be chaired by the President.
Finance Committee
Charge: to provide the internal monitoring as required for Financial planning/budgeting and Financial condition and activities as described in Monitoring Executive Director Performance; The Finance Committee shall be chaired by the Immediate Past-President.
Appeals Committee
Charge: to adjudicate any appeals brought to the FSMA by any member school related to sanctioned student activities. The Appeals Committee shall be chaired by the President-elect.
Nominating Committee
Charge: To prepare a slate of candidates for Board President-Elect by the March board meeting of each year.

President Lane requested any further new business of the Association. Mrs. Arkin addressed three changes in the Policies for Governance.

Motion: Mr. Gilchrest/Mr. Fultz - To refer any changes in the Policies for Governance to the Policy Committee and have them bring the changes back to the March meeting.

President Lane moved to the Bylaws amendments and reviewed them for the Board, pointing out that all revisions of the Bylaws required the approval of the Board at two consecutive meetings.

Article III - Board of Directors; Section 1. Board of Directors. Ex-Officio Members

Motion: Mr. Jensen/Mrs. Kaplan - To amend Article IV Meetings, Section 2. Quorum, as follows: "A quorum for the conduct of business at Board of Directors meetings shall be a minimum of ten (10) of the voting members of the Board of Directors..."

Motion: Mrs. Arkin/Mrs. Roser: Non-members of the Board, substituting for Board members re entitled to participate, but may not vote. (Item shall be inserted into Article V - Attendance)

"One private school representative (Non-Public School Advisory Council -- DOE) and one home school representative to be appointed by the Florida Parent Education Association."

Motion: Mr. Gilchrest/Mrs. Ortega - Any further Bylaws changes should go to the Policy Committee to be researched prior to presentation to the Board.

Constitution Revision (also requires two votes of approval at consecutive Board meetings)

Motion: Mrs. Arkin/Mr. Jensen - Article II, 2 should be deleted (as it does not align with the Ends Policy of the Board).

President Lane presented the Joint Resolution between the FSMA and FMEA Boards, and explained the FMEA Board of Directors had ratified the statement.

The Florida Music Educators Association and Florida School Music Association are pledged to collaboration efforts for the betterment of Music Education in Florida.

To that end, the FMEA acknowledges and recognizes the FSMA as the organization for oversight of interscholastic music activities, student eligibility policies, verification of fiscal responsibility of public monies, and for general rules and regulations pertaining to student music activities.

The FSMA sanctions FMEA as the coordinating organization of All-State Music activities for its members' students which are sponsored by the component music associations (FBA, FVA, FOA, FEMEA).

President Lane presented the Foundation Proposal and asked Mr. Perry to explain the reasoning behind it.

Proposed: The FSMA Board shall establish the Florida Foundation for School Music for the purpose of soliciting funds, and creating an endowment through which specific projects, programs, and/or research may be funded for the FSMA, the FMEA and the component associations (FBA, FOA, FVA).

The FSMA Executive Director is instructed to proceed with initial filings of Articles of Incorporation, procurement of a Federal tax identification number, and filing for non-profit status.

Accordingly, when those papers are in order, with the collaboration of the FSMA Executive Committee, the Executive Director may begin research into funding sources and may inquire into funding sources. The initial Board of Directors for FFSM shall be selected wholly from the FSMA Board of Directors.

Progress will be reported back to the FSMA Board of Directors at the March, 2000 meeting, at which time the FSMA Board will consider the formal structure of the FFSM Board of Directors, and solicitation of other members for that board. Further, the FSMA Board will be asked to approve the bylaws, vision and mission statements, and long range plan prepared for the FFSM.

President Lane indicated the regular business of the Board had been concluded and that she would like to move on with Strategic Planning of goals for the FSMA

Motion: Mr. Fultz/Mrs. Arkin - To suspend Robert's Rules of Order for open discussion

June Hinckley, Phil Wharton attended in addition to the other's listed on Monday. Michael Parks was not able to attend on Tuesday.

President Lane called the meeting to order and asked if all New Business had been addressed. Mr. Perry brought to the Board's attention the issue of enrollment fees and the questions that had been asked, especially in relation to the middle school fee.

Motion: Mr. Fultz/Mrs. Kaplan - for the Finance Committee to examine the FSMA fees and consider whether any adjustments are in order.

President Lane reviewed the Committee structure that was approved on Monday and established the committees as follows:

Policies Committee: Vertis Lane, chair; Susan Arkin, Dale Jensen, Elaine McNamara, Betsy Kaplan

Finance Committee: Merry Ortega, chair; Phil Wharton, Lewis Jones, Richard Thomas, Ralph Gilchrest

Appeals Committee: Edward Upthegrove, chair; Lynda Roser, Victor Lopez, FSMA representative of association concerned

Nominating Committee: Edward Upthegrove, chair; Glenda Jones, Lewis Jones, Duane Hendon

President Lane opened the floor for a continuation of the discussion from the previous afternoon.

Motion: Mrs. Kaplan/Mrs. Roser - The message indicated below be accepted as... message for this school year (99-00).

How to be communicated: "Through advocacy groups created and engendered by FSMA"