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Monday, Sept. 28, 9:10 AM
The meeting was called to order by Board President, Merry Ortega. Members present were: Susan Arkin, Betsy Kaplan, Glenda Jones, Karen Bradley, David Fultz, June Hinckley, Dale Jensen, Reginald Nicholson, Elaine McNamara, Richard Thomas, Lynda Roser, Vertis Lane, Merry Ortega, Kathleen Sanz, and James Perry.
President Merry Ortega asked for members to introduce themselves, and then gave an overview of the FSMA organization history to this point with contributions from other members.
Mr. Jensen/Mrs. Kaplan --Motion: To approve the minutes of the previous meeting as recorded by Judy Stone and as corrected in discussion. Approved.
The budget was presented by James Perry. Discussion centered on whether a board motion was needed to approve, whether the budget was a consent item, or whether it would be responded to in the monitoring reports which will be submitted in the next year.
Mr Jensen/Mrs. Kaplan -- Motion: To approve the budget in concept. Approved |
The report of the Policy Committee was presented by President‑elect, Vertis Lane. By consensus it was decided to table any discussion of the "Ends" statement until the Governance Policy as presented had been reviewed.
Mr. Jensen/Mrs. Kaplan -- Motion: To accept the Governance Process (pages 3‑7 of the document). Approved.
Mr. Jensen//Dr. Sanz -- Motion: To accept the Board/Executive Director Linkage with corrections noted. Approved.
Mrs. Kaplan/Mr. Fultz -- Motion: to separate 5.a) from the section on page 12 and create a new number addressing that issue. Approved
Mrs. Kaplan/Dr. Sanz -- Motion: In 5.b) page 12, to raise 1,000 to 3,000. Approved.
Mr. Fultz/Mrs. Kaplan -- Motion: In 5.c) page 12, to raise 1,000 to 3,000. Approved.
Mr. Jensen/Mrs. Kaplan -- Motion: To accept Elaine McNamara's suggestion to create item #6 on page 12: "fail to use normally prudent protection against conflict of interest or nepotism."
Mr. Jensen/Mrs. Arkin -- Motion: To accept the Executive Director Limitations with amendments. Approved.
Break: 11:00
Resumed: 11:20
Discussion continued regarding the "Ends" policy, with Vertis Lane chairing the discussion. Statements which developed from the discussion were: General information supporting the value and importance of student participation in arts education experience. Educational music assessment experiences for the students and teachers of member schools. Models and tools for identification of excellent music programs statewide and nationally
Break for lunch: 12:10
Resumed 1:30
Further discussion resumed about the "Ends" statements.
Mr. Jensen/Mrs. Roser -- Motion: To take the various "Ends" statements that have been proposed back to the Policy Committee for more complete development and report at the next meeting. Approved.
President Ortega reviewed each Article of the Bylaws for discussion or corrections. Corrections or wording was changed as follows: Article 1, Section 2: add "on any issue requiring member vote" to the first sentence. Article 2, Section 4: hyphenate Miami‑Dade. Article 3, Section 1: regarding the private schools, add "or home school representatives" following the word "school", delete "principals." Add "FSBA" as the school board appointing agency, and change the supt. appointing agency to FASA. Unify printer fonts.
Mr. Jensen/Mrs. Kaplan -- Motion: to accept the Bylaws as corrected/amended. Approved.
President Ortega called for further "Old Business." Discussion yielded no business on which to take action.
President Ortega asked for the Executive Director's report from James Perry.
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Insurance: information was presented about the package which would provide insurance coverage for the association, its directors, and employees.
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Member schools: Mr. Perry presented a review of the enrollment figures which showed a present enrollment of 732 schools, knowing that Orange county was intending to enroll as a district for all schools, and that there were several other schools expected to enroll.
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Rules and Regulations were presented as revised by Perry and the FOA, FBA, FVA Executive Directors. Wording relating to the non‑public schools enrollment was discussed, and accepted (II. A..5); wording was changed to "be enrolled in" and the words "for credit" were deleted in Section II.G.4.
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Newsletter: a quarterly newsletter is planned, with columns from the Board President, and each of the Executive Directors.
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Website: FSU has offered free webspace to FSMA, FBA, FOA, and FVA. Plans are underway to establish a website presence.
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Elementary Music Program: information was presented regarding a "Music Memory" festival, which would be geared to 4th and 5th grade students. The idea has been discussed with the Chair of FEMEA, and will be pursued through this year.
Mrs. Roser/Mr. Thomas -- Motion: To accept the Rules and Regulations as amended. Approved.
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Study/Review of Evaluation Festivals was discussed, and board members will attend festivals in their areas as possible, with Mr. Perry also attending as many as possible. Mr. Perry indicated he had requested from FBA, FOA, FVA Executive Directors the results of the evaluation/festivals in each district, as well as the state festivals for study and review.
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The Florida State Marching Band Coalition was discussed. The consensus was to respond with a positive letter to superintendents, principals, and music supervisors stating what festivals are approved by the FSMA.
The meeting was adjourned at 4:35 to resume the next morning.
Tuesday, Sept. 29, 9:05 AM
President Ortega led a discussion on setting terms of office for the members of the Board. By consensus, the following schedule was approved:
Term ending
June 30, 1999 |
Term ending
June 30, 2000 |
Term ending
June 30, 2001 |
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Victor Lopez |
Merry Ortega |
Lynda Roser |
David Mulder |
Betsy Kaplan |
Vertis Lane |
Harold Henderson |
Edward Upthegrove |
Glenda Jones |
Dale Jensen |
Ralph Gilchrist |
Richard Thomas |
Susan Arkin |
Karen Bradley |
David Fultz |
Kathy Sanz |
The next Board meeting date was set for March 22, 23 to be held in Orlando, FL.
The Executive Director should setup a schedule for Monitoring Reports, and devise a form to be sent with the reports to Board Members that can be returned to the Board President to react to the reports.
Kathy Sanz invited all Board members to attend the FMEA/Southern Division MENC Convention that will be held in Tampa January 6‑9, 1999. She said the National Assessment of Education Progress report will be presented and discussed on Wed. (Jan 6) at 2 PM.
Dr. Sanz/Mrs. Kaplan -- Motion: That administrative board members of FSMA attend FMEA at FSMA expense. Approved.
A variety of other issues were discussed which included home schooling concerns, block scheduling information, K‑8 issues, fines levied by component associations, GPA requirements, etc.
Dr. Sanz/Mr. Fultz -- Motion: Fines levied in regard to festival activities by FBA, FVA, FOA be divided with FSMA on a 50% basis. Failed.
Mrs. Roser/Dr. Sanz -- Motion: To establish a committee to study fines structure and bring back to the next board meeting. Approved.
Committee: Merry Ortega, David Fultz, Lewis Jones, Elaine McNamara, and Reginald Nicholson.
President Ortega appointed an "Issues Committee" to study the GPA issue and bring a report back to the next board meeting. Members appointed to the committee were: Dale Jensen, Glenda Jones, and Karen Bradley.
Kathy Sanz advised the board that March 9, 1999 will be ACE (Arts for a Complete Education) Day at the Capitol and encouraged members to attend.
Dr. Sanz/Mrs. Roser -- Motion: To adjourn the meeting. Approved
(11:45 AM)
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